Calculating Semester Enrollment & Information About Your Benefit Payments

The Department of Veterans Affairs, not individual colleges, determine conversions for semester special sessions. College personnel do not complete these calculations.

The GI Bill comparison tool provides valuable information for students and will help students calculate training time. 

VA benefits are paid based on training time. In a standard quarter or semester, the VA measures training time as follows:

  • 12 credits or more are full-time
  • 9-11 credits are ¾-time
  • 6-8 credits are ½-time
  • 4-5 credits are less than ½-time (<½-time)
  • 1-3 credits are ¼-time or less (<¼-time)

 

Information About Your Benefit Payments

All Programs

 

Courses and Fees that will not be covered by VA benefits. The VA will not cover the cost of any course that does not fit into your degree plan, unless you receive permission to substitute. Students must submit requests for courses substitutions through the academic appeal process.
 We recommend that you meet with a VA Academic Advisor each semester BEFORE registering for classes to make sure that your courses will fit into your degree plan
 You should register for classes as soon as registration begins and submit your VA Enrollment form as well as any other required paperwork to the Military & Veteran Services Office. The sooner you submit your VA Enrollment information the earlier your certification can be processes.

Chapter 33

The Department of Veteran Affairs pays tuition and fees directly to Harford, according

to your level of eligibility (10%-100%). The level of coverage is stated in your Letter of Eligibility from the VA. If you are any percentage that is less than 100, you will be responsible for the remaining balance. The VA will send your monthly Basic Allowance for Housing (BAH) directly to you. You will also receive a book stipend once a semester. The book stipend will not exceed $1000 per academic year.
In order to be eligible to receive BAH you must be enrolled in at least 51% rate of pursuit for your program. For example, in a 15 week semester you must be enrolled in at least 7 credit hours for the entire 15 weeks.

Chapter 30, 35, 1606, 1607

Benefits are paid directly to you by the Department of Veteran Affairs after the semester starts. You can go to www.gibill.va.gove and click on Montgomery GI Bill for current information on benefit payments. Unless you are receiving another financial aid program (e.g. PELL grant, etc.) you will be responsible to pay tuition and fees to Harford Community College by the tuition payment due date. If you are dropped for non-payment, it will be your responsibility to get reinstated in your classes.

Enrollment Verification: If you are receiving Chapter 30, 1606, or 1607 VA educational benefits, you will be required to verify your enrollment monthly on WAVES. Failure to verify your enrollment will delay your next benefit payment. If the number of hours you post in WAVE differs from your actual enrollment, you should contact the Military and Veteran Services office.

WAVES

Enrollment verifications should be completed on the last day of each month.

Chapter 31 

The Department of Veteran Affairs – Vocational Rehabilitation & Employment program will provide payment for all tuition and fees directly to Harford each semester. The cost of books and supplies will also be covered under this program as determined by the student Voc-Rehab counselor. In addition, you will receive a monthly stipend as outlined in your contract.
Students under this program must submit a VA form 1905 to the Military and Veteran Services office in order for the certification to be processed. After the certification is processed, student will be able to pick up a book voucher.

YOU MUST CONTACT THE COORDINATOR FOR MILITARY AND VETERAN SERVICES, IF ANY OF THE FOLLOWING SITUATIONS ARISE:
 CHANGE IN CLASS SCHEDULE: if your class schedule is changed for any reason any time either DURING the semester or BEFORE the semester begins. Whether this is due to a complete withdrawal from the class, or if the class is cancelled by Harford due to low enrollment
 CHANGE IN DEGREE PLAN
 NON-ATTENDANCE
 CHANGE IN ADDRESS, TELEPHONE NUMBER, AND E-MAIL
 REPEATING A CLASS
 STRUGGLING IN A CLASS AND YOU NEED ASSISTANCE


 

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