Withdrawing from Classes

Considering Withdrawing From a Class?

Students receiving federal financial aid who withdraw from all classes or stop attending may be responsible to repay a portion of federal funds received to the Department of Education and to Harford Community College.

The college will calculate the amount of federal aid that you have “earned” based on the number of days that you were enrolled or attended and the number of days in the semester.  This percentage is used to obtain the amount of aid that you actually earned.   Based on the total amount of aid that you received, you must return a portion of the “unearned” aid to the Department of Education.  Until you have repaid the funds to the Department of Education, you will not be eligible for federal aid at any institution. 

Additionally, the college is required to return a portion of aid to the Department of Education.  Any unpaid tuition, fees, and book charges on your account that is created by the return of funds will be billed to you.  You will not be allowed to enroll in future classes until your bill is paid in full.

Return of Title IV Funds

If you withdraw from all of your classes, or stop attending all of your classes, it will affect your future financial aid and may create an overpayment to the Department of Education and to Harford Community College.

Federal regulations require a college to calculate a Return of Title IV funds based on the percentage of the semester that you attended.  If you withdraw or stop attending all of their classes prior to the 60% point of the semester, you will have a Return of Title IV funds calculated.  A portion of your aid will be returned by HCC to the Department of Education.  In addition, you may owe a portion of the federal funds that you received to the Department of Education.  If you withdraw from your classes, we use the date of withdrawal.  If you stop attending during the semester, we use your last date of attendance as verified by your instructors.

What does this mean to you?

According to the federal regulations, you have 45 days from the last date of attendance or the date of withdrawal to repay the Department of Education via Harford Community College. If the college does not receive payment within that timeframe, then the Department of Education is notified and you are not eligible to receive additional Title IV funds until the debt is paid to the Department.

If you owe funds to HCC, you will not be able to register in additional courses or semesters until the owed amount is paid in full. Additionally, federal regulations require that an institution monitor the student’s academic progress for financial aid purposes. The Standards of Academic Progress require that a student maintain a 2.0 grade point average and complete at least 67% of the credits attempted.


Example 1

Tyler withdrew from classes at the 9.4% point of the semester. This means that 90.6% of his aid is considered unearned funds since he did not attend 90.6% of the semester. He had received $1338 in federal aid.  Using the required calculation, his revised award would be $125.77. After paying his tuition and fees of $517.44 with his revised award Tyler will owe the Department of Education $0 and Harford Community College $391.67.

female athletes outside

Example 2

Shannon withdrew from classes at the 29% point of the semester. Therefore, she did not earn 71% of the $1338 she received in federal aid. Using the federal calculation, her revised award will be $388.02. After applying her revised award to her tuition and fees of $669 and her used book voucher of $125, results her owing $0 to the Department of Education and $403.98 to HCC. HCC returned $949.98 to the Department of Education on her behalf, thus creating the debt to the college.


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