Satisfactory Academic Progress (SAP) Appeal Process

According to the policies of Harford Community College, a student whose Financial Aid has been terminated for failure to meet the required standards of Satisfactory Academic Progress has the right to appeal such termination. The conditions under which an appeal may be sought are:

  • Death in immediate family
  • Involuntary transfer or change in work hours by employer
  • Serious Illness/Accident/Medical Condition
  • Other documented extenuating circumstances

All appeals must be fully documented. No appeal will be considered without appropriate documentation.


Steps to Appeal GPA or Completion/Pace

  1. Initiate the appeal with the Financial Aid Office by submitting the Application for Appeal of Financial Aid Termination.   Deadline to submit appeal is two weeks before the beginning of the semester. The student must include all supporting documentation along with the appeal.  Students will be able to download the appeal form from their OwlNet Account under the "All About Me" tab.
  2. The Financial Aid Office Appeals Committee will review the appeal and notify the student, via the student’s HCC email address, if he or she has been tentatively approved.  The Academic Plan for SAP Improvement (APSI) will be available to download from their OwlNet Account.  If the appeal is not approved, the student will receive an email from the Financial Aid Office.
  3. If tentatively approved, the student must make an appointment with a designated academic advisor to develop an individualized plan called the Academic Plan for SAP Improvement (APSI), which will outline what courses and grades are needed to meet SAP standards. An appointment is required by calling (443) 412- 2301.   Both the student and the advisor must sign the plan and the student must follow all aspects of the plan to avoid becoming ineligible for future aid. Plans will not exceed 3 semesters.
  4. Once the Academic Plan for SAP Improvement is received by the Financial Aid Office, the Financial Aid Appeals Committee will finalize the approval and notify the student by email if approved.

Steps to Appeal Maximum Time Frame

  1. The student will make an appointment with a designated academic advisor to develop an individualized plan called the Academic Plan for SAP Improvement (APSI).   Students will be able to download the APSI form from their OwlNet Account under the "All About Me" tab. An appointment is required by calling (443) 412- 2301. 
  2. Student must submit completed APSI to Financial Aid office at least two weeks before the beginning of the semester.
  3. The Financial Aid Appeals Committee will review the APSI and send approval email to student.

Maximum Time Frame Appeal Guidelines:

  • Only courses needed to complete the degree(s) are eligible for aid. 
  • Only courses for which the student is receiving aid can count toward the 6 credit (half-time) requirement for loan eligibility.
  • If student has already taken all classes required for graduation in any major, the appeal will not be approved.  Student should apply for graduation.  HCC will not approve an appeal to complete courses needed for transfer that are not a requirement of the HCC degree.
  • Students at Maximum Time Frame attempting to get into nursing program must be accepted by nursing program before the Maximum Time Frame appeal is approved.
  • Student can not repeat already completed classes for a better grade.

Students will be eligible for only one appeal.  If they do not follow the requirements in the Academic Plan (APSI), students will be terminated again and they cannot appeal again.  All decisions made by the Appeals Committee are final. The Financial Aid Office will be monitoring adherence to the Academic Plans at the end of every semester.

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