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Registration and Records
Policies and Procedures
Canceled Classes
HCC reserves the right to cancel any class for insufficient
enrollment. You will be notified of class cancellations as they
occur. HCC also reserves the right to change instructor
assignments. Financial Aid will not pay for canceled classes.
Schedule Change - Dropping Classes
and Refunds
You may drop classes during the official refund period and receive a full
refund. Dropped classes will not appear on your transcript.
Students with Financial Aid must officially drop their classes within the
refund period to avoid being held personally liable for payment.
Refunds are based upon the date official notification is received by the
Registration and Records Office. If the notification is submitted by
mail, the postmark is the official notification date. You may also
drop classes online via OwlNet. Refund checks are mailed approximately
four weeks after the official notification has been received.
Exceptions to the refund policy will be considered for documented
extenuating circumstances, such as, but not limited to, serious
illness/accident/medical condition, assignment to active duty in armed
services, death in the immediate family, involuntary transfer or change in
work hours by employer. For more information, contact the Registration
and Records Office.
Schedule Change - Adding Classes
Once a session begins, you will not be able to register for a class in
OwlNet. You must complete a credit schedule form and submit it to the
Registration and Records Office.
Currently registered students may add courses as follows:
- For 15-week classroom and hybrid format classes, you may add a
course up to the start of the second class meeting.
- For all other classroom and hybrid format classes (13-week,
10-week, 8-week, 5-week, 3-week, Term 1 and 2, Special Session, and
Weekend), you may add a class up to the start time of the first
class meeting.
- For online classes, you may add a course up to the first day of
the semester, term, or session.
Withdrawal from Classes
After the refund deadline and before the official withdrawal
deadline, you can withdraw from a class without academic penalty and a
"W" will appear on your transcript. No refund is granted after the
refund deadline. Non-attendance does not constitute automatic
withdrawal. You can withdraw online via OwlNet or at the
Registration and Records Office. Students who stop attending and
fail to withdraw could be issued an "F" grade.
Late Withdrawal
An instructor and the faculty division dean may approve a student's
request for withdrawal after the official withdrawal deadline but before
the last day of the semester, term, or session for documented
extenuating circumstances. These circumstances include, but are
not limited to, serious illness/accident/medical condition, assignment
to active duty in armed services, death in the immediate family,
involuntary transfer or change in work hours by employer. Students
are responsible for completing and submitting the Late Withdrawal form
and documentation to the Registration and Records Office after receiving
the required signatures.
Wait List Procedures
You may wait list a class through OwlNet or you may complete and
submit a wait list form to the Registration and Records Office. You may wait list up to two
sections ONLY of the same course. If you wait list more than two
sections of the same course, all wait listed sections of that particular
course will be dropped. As openings occur, you will receive an
email notification to your HCC OwlMail account from Registration and
Records which will prompt you to register for the wait listed course
within a
designated time frame. If you fail to take action within that time
frame, you will be
automatically dropped from the wait list, and the next wait listed
student will be notified that a space is available.
Auditing Classes
Students may audit any class
(register for and attend a course without receiving credit)
during any
registration. Students may change from audit to credit at any time
before the official refund deadline. Students may change from
credit to audit with the instructor's permission at any time before the
official withdrawal deadline. An instructor and the faculty
division dean may approve a student's request for a change from credit
to audit after the official withdrawal deadline but before the last day
of the semester, term, or session for documented extenuating
circumstances. These circumstances include, but are not limited
to, serious illness/accident/medical condition, assignment to active
duty in armed forces, death in the immediate family, involuntary
transfer or change in work hours by employer. Audit classes
require the same tuition and fees as regular credit classes.
Students auditing a course will be expected to meet the requirements set
by the instructor.
Repeating Classes
Students may repeat a course only one time. Students wishing to attempt a second repeat (third enrollment) or more must receive the approval of an advising staff member,
faculty advisor, or academic division dean. Certain courses previously identified by the divisions (e.g. music ensembles, physical education activities, etc.)
represent exceptions to the policy. Only the last grade earned in a
repeated course will be used in computing the cumulative Grade Point Average
(GPA). The symbol M is considered a repeat. Symbols W and K are not considered repeats.
Refund Policy
Refunds will be granted to students withdrawing from the College or from
individual credit courses according to the following policy:
| Length of Term |
100% Refund |
No Refund |
| |
|
|
| 13 Weeks through 15 Weeks |
if official drop occurs within eight (8) calendar
days from session start date (not first class meeting) |
after the eighth (8th) calendar day of semester |
| 9 Weeks through 12 Weeks |
if official drop occurs within five (5) calendar
days from session start date (not first class meeting) |
after the fifth (5th) calendar day of semester |
| 4 Weeks through 8 Weeks |
if official drop occurs within three (3) calendar
days from session start date (not first class meeting) |
after the third (3rd) calendar day of semester |
| Less than 4 Weeks inclusive |
if official drop occurs by the end of the first
(1st) day of session (not first class meeting) |
after the first (1st) day of the session |
Refund checks will be mailed approximately four weeks from the date of
withdrawal. Exceptions to the Refund Policy will be considered for
documented extenuating circumstances, such as, but not limited to, serious
illness/accident/medical condition, assignment to active duty in armed
services, death in the immediate family, involuntary transfer or change in
work hours by employer.
Students are required to submit a "Refund Exception Request" appeal form
with appropriate documentation to the Registration and Records Office.
This request will be reviewed by the Refund Exception Committee which meets
monthly. Submission of the request does not guarantee a full or
partial refund. Decisions made by the committee are final.
Requests for refunds from prior semesters, sessions or terms will not be
granted.
Students receiving any type of federal financial aid should check with
the Financial Aid Office prior to withdrawal from courses.
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